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12/03/2015

How to stop new e-mails to kill your productivity

Unless kept under control, reading and writing e-mail can become the only activity of the working hours. Valuable work or Brain work, the one requiring thinking and psychic energy is left for the worst hours.


To do brain work you need to reduce distractions as much as possible.

The reason for most of the interruptions in an office is a new e-mail in the inbox. It's almost automatic, you look at the e-mail, take time to decide if it should be read and answered. By doing this you loose your focus and lots of psychic energy.

So first thing to do when starting a brain work is to block new e-mails from coming, while being able to read old e-mail and write new one.

In Outlook 2013 you can achieve this by turning on the "Offline mode"!

Accessible from the Send/Receive tab it tells Outlook to stop sending and receiving new mail while allowing to access old e-mail and prepare new email to be sent after the brain work is done.

Here is where you can find the button in Outlook 2013








This is the icon of Outlook indicating that offline mode is ON
Offline is ON







To turn if off, simply press the Work Offline button again

A bientot
Frank Contrepois